Michael: Hi my name is Michael Stairs, and I’m with Loughridge and today we’re talking about wedding venues Tulsa with Kinsey Rhodes, who’s the wedding coordinator at Loughridge. She’s the one that you would talk to if you’re interested in doing your wedding at Loughridge or have questions about your wedding venues Tulsa. What’s the budget, how many people can you hold, what else going to be going on at the venue while I’m going to be there? All of those things are questions that Kinsey is going to be able to answer.
We talked a little bit before, and I just want to pick up where we left off. I want to ask you about the advantage of knowing — I’ve got something in my mind, but I want to hear what you have to say about the advantage of knowing that you’re the only wedding that’s going to be at that location on that day. How does that — what’s the big advantage of that?
Kinsey: I would say that logistically your guests are going to have a place to park. You’re not going to have to run into a whole another party of 100 people or something like that. My first reaction is, it’s my day I don’t want to share. [laughs]
Michael: Yes, right. That’s exactly what I’m going with this. I think that all brides would appreciate that.
Kinsey: Yes, definitely. No one wants to have to hurry up out of the chapel so that someone else can get married too. It’s all about her that day.
Michael: Yes, and you can just linger. But I’m also thinking that a bride has got enough things whirling through her mind without also having to think about, “Oh yes, we’ve got to be out of here by 4:30 because they’ve got a set for the next group.”
Kinsey: Right. Especially if she doesn’t necessarily have a really good team behind her for that day, if she’s been doing a lot of the work and she doesn’t have a team of–
Michael: Now let’s talk about that, a team. We’re talking with Kinsey Rhodes about wedding venues Tulsa. If you were to — this going to be a weird analogy but if you’re thinking of a bride being the coach of a team and she’s got to pull together a team for this main event what are a couple of key players she’s going to really need to have on her team?
Michael: Yes. She’s definitely going to want to have her parents. I think that’s the biggest role. But she’s going to want to have her parents, or whoever it may be just at least one person whether it’d be a maid of honor or something to be her advocate, her someone that no matter what she says, they’re going to back her. If she says that she wants you to cut a million snowflakes for that day, then you’re cutting a million snowflakes.
She just needs someone that’s not going to second guess her or anything of the sort because I can guarantee you she’s doing that herself. She just really needs people that are going to advocate for her.
Michael: What about a money person? Does she need to have someone? Or should she have someone that’s helping her keep track of her budget?
Kinsey: Yes, definitely. It is easy to lose your head in the clouds, and you just start dreaming, and you start planning-
Michael: You’re going to Pinterest.
Kinsey: Yes, and you’re going to Pinterest and you have Pinterest sprain, and so it’s good to have someone that’s going to keep you grounded and say, “This might be a great idea, that looks great. But we’re a month out from the wedding, it might be a little difficult to cut a million snowflakes,” or something like that. It really is good to have someone–
Michael: Does the maid or matron of honor, is she the one that on the day of the event is she a good go to if there’s something that she needs on the day of event or just a liaison with the venue? Is she a good one to go to or should there be someone else that she has on her team?
Kinsey: It depends. If you’re throwing the party of the century here with this wedding, I would always say, get a wedding planner to do that for you. Because you want your friends and your mum or your maid of honor anything you want her in the bridal suite with you and spending the day with you instead of running errands. I would say if it’s not a wedding planner, get your aunt or someone that’s going to make the lunch run or something like that so that those people aren’t having to do it.
Michael: We’re talking about wedding venues Tulsa, and I’m just curious, Kinsey, you’re a wedding coordinator at Loughridge. Where do you draw the line between your responsibility as the wedding coordinator? Where you really need to get a professional wedding planner to come in. Because I’m sure you’re tempted a lot of times to really dive in and really help a bride with everything she needs but there has to be a point that you probably have to suggest that she gets someone else.
Kinsey: Yes, it really is hard because I love it. I want to be able to do it for everyone but I really can’t.
Michael: Yes, with 70 to 80 weddings a year, you’ve got to stay up at 10000 feet.
Kinsey: Yes, it would be impossible. I say even if they’re going to have multiple moving parts to this day then they at least need to get a day of coordinator. It is difficult for me to just say, throughout this whole planning process for me to be able to say, “Look, I’m happy to help, but you’re going to need to hire someone else.”
Michael: Now, when you say multiple moving parts what are just a few of those moving parts that they would have to manage?
Kinsey: I would say the first thing that comes to my mind is coordinating with all the vendors, letting the deejay know when he can get in, and letting the photographer know the timeline so that they’re going to be able to follow the people around. Everyone, all the vendors will be able to do their specific job but bringing everyone together is the wedding coordinators job. She’s got to have someone to cure her down the aisle, someone to shut the double doors before she makes her grand entrance things.
Michael: Do you have a list of wedding planners that you can recommend?
Kinsey: Yes, I do.
Michael: I would imagine that not every wedding planner is a good match for that particular bride. Is it a match maker situation?
Kinsey: Yes, it is. Most of the personalities of a wedding planner is one of those personalities who can really conform almost and just be able to get along with anyone. But that is the wedding; the day of coordinator is the thing that people forget about. They think, “Oh well I won’t need one or I don’t have the budget for,” or something like that. Then they end up in a bind at the rehearsal, and they realize, “Oh we really could have used someone for this.”
But even if they don’t, even if they’re not paying for someone they’re going to end up asking their aunt or their cousin or something to help and they’re going to fill that role. It is definitely important to make sure that you get along with her that you know that she’s going to be able to do their job and that you talk about all these things beforehand.
Michael: Is there a ballpark that someone could expect to pay for a wedding planner? Or does it depend on — how do they charge?
Kinsey: It honestly really does, just depend there’s a few different ways that a pricing structure can lay out. The most common is a day of coordinator is the lowest package. She’ll meet with you maybe once or twice before to go over a timeline, and then she’ll be there at the rehearsal and the wedding day. Then the next level up is dealing with your vendors and coordinating all of that and as well as being there for the rehearsal and the wedding. It’s just a little bit more involved.
Then I would say the biggest package would be that you are on each other’s speed dial for the next year and she’s helping you design everything pick out a napkin fold. She’s doing everything.
Michael: Oh wow, a napkin fold. You just took it to a level of detail that I never even knew existed.
Kinsey: I would say that that’s the biggest package that you’re going to pay the most for. But if you have the means and you want your wedding to be a specific way than it is well worth your money.
Michael: We’re talking with Kinsey Rhodes about wedding venues Tulsa and Kinsey is the wedding coordinator at Loughridge. I’m curious about something that I’m trying to remember right now. Let’s see; I can’t remember what I was going to ask you. [laughs] Okay.
How important is the planning, we were talking about planning? We’re talking about planning a wedding. You said something earlier I wanted to key on nail. You said that the more planning you do up front the easier the day’s going to go and that sounds intuitive. That sounds like do that makes sense. But I’m just wondering how few brides really understand what that means to get to get all of those details planned out before?
Kinsey: Most brides don’t understand how difficult it is and I think I said this earlier most of the time, it’s their first time to ever really dig into all of this stuff. I would definitely say there’s plenty of research that you can do before you start this planning process. Like you said you never even knew that a napkin fold was something that you had to choose. Most people don’t. It’s just so much better to be able to even do your homework on what you’re going to have to plan before you start the process.
Michael: Okay. this is Mike Stairs. I’m talking with Kinsey Rhodes about wedding venues Tulsa. Thank you for joining us.